Work Through A Client Book

Use this page when you are already inside a client book and need to know which screen or button to use next. A client book is the firm-side workspace for one client: bank activity, accounting lists, client requests, close work, reports, and client-specific settings all live here.

1. Start From The Client Book Home

The client book opens around Bank & Card Accounts. Use this screen as the control center: pick the current client, go to transaction review, open client work, open reports, review accounts, or jump into settings.

2. Review Bank Activity

Open Bank Transactions when new bank or card activity needs coding. Use Add Transactions for new data, Filters and Columns to narrow the table, row actions to post or ask, and feed tabs to switch between transaction views.

3. Add Transaction Data

Use Add Transactions when source data is missing. Upload Documents sends statement files into processing. Connect Bank starts a bank connection path.

4. Use Bulk Actions On Transactions

Select one or more rows to open the bulk action bar. Use Ask client when context is missing, Match when an existing record should be linked, Transfer for bank-to-bank movement, and More for secondary actions.

5. Ask The Client From A Transaction

Use Ask client to turn selected transactions into a client-facing question. Write the message, confirm the included transactions, then send the request.

6. Automate Repeat Coding

Open Rules when the same vendor, memo, or pattern should code the same way next time. Create a rule, define the condition, choose the coding target, then save it.

7. Manage Accounting Lists

Use Vendors, Customers, and Chart of Accounts when transaction coding depends on clean master data. This example shows the vendor creation path.

8. Work With Payables

Open Payables when the client has bills, checks, or A/P records to manage. Use Write check for a manual check and fill the check fields before saving.

9. Work With Receivables

Open Receivables when the client has invoices or A/R records to manage. Use New invoice, fill the invoice fields, and save it back to the client book.

10. Manage Fixed Assets

Open Fixed Assets for assets and depreciation. Use Add asset, fill the asset fields, then save the asset so it appears in the depreciation schedule.

11. Track Mileage

Open Mileage for reimbursable or deductible trips. Use Add trip, fill the trip fields, and use the tabs to review trips, vehicles, and mileage settings.

12. Request Or Organize Client Files

Open Shared Files when the accounting team needs a source document. Use Request files to ask the client for documents, write the request details, and send it.

13. Track Client Work

Open Client Work to manage questions and tasks sent to the client. Use status filters to focus the list, select work items when bulk action is needed, and open an item to review its context.

14. Review Communication History

Open Communications when the answer may already exist in an email or previous request. Review delivery state, message detail, and related context before asking again.

15. Reconcile Accounts

Open Reconciliation when transaction review is done and an account needs to be tied out. Start from the account hub, choose the statement account, confirm dates and balances, clear the statement rows, then save the reconciliation report only when Difference is $0.00.

16. Review Journals And Close Controls

Open Journal Entries to inspect posted accounting entries. Use New to create entries, review debit/credit columns, and use recurring or closed-period controls when needed.

17. Run Financial Reports

Open Reports when you need a Profit & Loss, Balance Sheet, Trial Balance, General Ledger, AJE report, or account/vendor report. Choose report controls, review the body, then export or share.

18. Build A Client Report Package

Open Client Reports when the client needs a repeatable report package. Create or use a template, choose included reports, then save, export, or publish the package.

19. Review Client Settings

Open Settings when the client book setup itself needs review. Use Client Information for core details, Client Access for portal access, accounting setup pages for classes, locations, accounts, and integrations, and audit/control pages for history or risky actions.

The Normal Client Book Loop

1. Start at the client book home.
2. Bring in missing source data.
3. Review and post transactions.
4. Create rules for repeat patterns.
5. Use client work, shared files, and communications when context is missing.
6. Handle A/P, A/R, fixed assets, mileage, vendors, customers, and accounts as needed.
7. Reconcile accounts, review journals, lock periods, and run reports.
8. Check client settings when access, setup, or audit history affects the work.