Start A Reconciliation

Use this page when a bank, credit-card, or cash account needs to be tied out to a statement. Reconciliation is the close step that proves the cleared ledger balance matches the external statement balance.

1. Open The Reconciliation Hub

Open the client book, then choose Reconciliation in the Accounting section of the left sidebar. The hub shows every account that can be reconciled.

Use the hub this way:

1. Check the account name and last four digits before starting.
2. Review Last reconciled and Last ending so you know the previous statement period.
3. Review Difference. A non-zero difference means the last saved reconciliation or current draft needs attention.
4. Review Reports to confirm whether a saved reconciliation report already exists.
5. Click Reconcile on the account row, or use New reconciliation when you are starting a fresh statement period.

2. Set The Account, Dates, And Balances

Select the statement account and confirm the system defaults before moving into row review.

Use the setup screen this way:

1. Select the account that appears on the source statement.
2. Confirm the opening date and opening balance. Use the balance-sheet copy value only when it matches the expected opening balance.
3. Enter the statement ending date from the source statement.
4. Enter the statement ending balance from the source statement.
5. Click Start reconciling only after the account, date range, and balances match the statement.

3. Clear Statement Rows

After setup, Wesley splits the reconciliation into payments and deposits. The top summary bar is the control surface.

Use this screen this way:

1. Use the summary bar to track beginning balance, cleared payments, cleared deposits, cleared balance, and Difference.
2. In Checks and Payments, clear every withdrawal, card charge, check, fee, and transfer that appears on the statement.
3. In Deposits and Other Credits, clear every deposit, customer receipt, interest line, adjustment, and transfer that appears on the statement.
4. Use search when a statement line is hard to find by payee, memo, or amount.
5. Use pagination when the account has more rows than one page.
6. Click Save report only when Difference is $0.00.

4. Investigate Differences

If the Difference is not $0.00, treat the screen as a checklist. A single wrong checkbox changes the cleared balance immediately.

Work differences in this order:

1. Compare the Difference amount to statement lines. If it equals one transaction amount, that row is likely missing or incorrectly cleared.
2. Search by exact amount, payee, memo, or check number.
3. Recheck rows that are marked Statement, Posted, Manual, Plaid, or A/R so the source is understood.
4. If a statement line is missing from the reconciliation, return to Bank Transactions or Add Transactions and bring in the missing activity before saving.
5. If an incorrect duplicate exists, fix the transaction first, then return to reconciliation.

5. Save And Return Later

When the Difference is $0.00, save the report. The saved report count appears back on the reconciliation hub in the Reports column. Use that count as audit evidence that the account and period were reconciled.

Check Before You Leave

The reconciliation is complete only when the account is correct, the statement dates and balances match the source statement, all cleared rows are selected, Difference is $0.00, and the saved report is visible from the hub.